Helpful Hints for an employer to avoid civil penalties?
The most important step is to ensure that all employees complete a Form I-9.
Ensure that all newly hired employees complete a Form I-9.
Ensure that all Form I-9 are completely and accurately filled.
Ensure that all Form I-9 are properly signed by both the employee and the employer
Ensure that all Form I-9 are dated as on the date these were signed.
Ensure that all original documents submitted in support of the Form I-9 are inspected by a representative of the employer for genuineness.
Ensure that all original documents are scanned or photocopied by the employer
Ensure that all scanned and photocopied documents are kept with the Form I-9
When a Notice of Inspection is received, make sure to inspect the Notice for correct and pertinent information such as the employer’s name and the employer’s address. You do not want to received a notice of inspection that is not addressed to your employer.
When a Notice of Inspection is received, look at all the documents requested. Make sure you understand what documents they seek to inspect. Limit the documents you provide to those that respond to their request.
Do not consent for ICE to speak with your employees directly.